Tag: become a freelance writer

What systems does a beginning freelance business owner need?

Setting up as a freelance business owner can be quite exhilarating – that rush of being your own boss and working as much or as little as you like, however there are some things that you will need to get organised. There is no one else to do it, it’s just you. What kind of systems will you need to get your freelance business up and running?

Image by Gerd Altmann from Pixabay

 

 

 

 

 

Billable hours

Work out how many hours a week you wish to work. Fit them in-between the school run, walking the dog, unloading the dishwasher – stop! By all means get jobs done as well, but the most important thing is making sure that you have some hours that you can use to get work done. You can organise yourself as you wish. If you work best waking up very early in the morning and stopping work at midday, then do that. If you prefer to sleep late and work into the evening, that is fine too. Your work schedule is your responsibility and as long as you can get your work done, then nobody is going to worry about the hours you keep.

Marketing hours

You will need to set aside some time for sending out queries, pitch for work, sending out your CV and all the other things that need to be done. You may wish to network at an expo or go to a business festival, but know where you can start to find clients.

Time off

Nobody can work for 24 hours a day, 7 days a week. Do set aside some time that is untouchable, the equivalent of a weekend. When the time is, depends on the work you are doing. Working with overseas clients may mean unsociable hours for the country where you live. Just make sure that you plan some time so that you can recharge your batteries.

Invoices

Know in advance what you need to charge in order to pay your bills. It is up to you to negotiate a wage that you can live with. I will cover this in more detail in another blog post, but for now, you need to set up an invoicing system so that you can get paid.

Decide how you can accept payment. This may mean by Paypal, direct bank transfer or some other means. Invoices are legally required to have certain information on them and it is worth checking out what is needed for your country. At the very least, you should have your contact information, the client’s contact information, the work done and the price. You should also explain how you are to be paid and how long the client has to pay.

Some word processors offer an invoice template which you can customise for yourself and fill in. I would suggest saving a template for each client, so that you can quickly send the next invoice. I set up a code for each client, for example Joe Bloggs would be JB01 – the first invoice for Joe Bloggs, the second one would be JB02 and so on.

There are some great accounting packages out there and some freelance business owners might just prefer to set up some software to help them. It’s a great option, if you can afford it, but for people starting out, you can begin with a spreadsheet.

Contacts

Freelance business owners need contacts. Keep a spreadsheet of all contacts made and the date made. Part of freelancing is meeting people and keeping contact with them. If you can keep a list of people and when contact was last made, it can help you make sure that no one gets lost. You can keep different lists of contacts for different subjects.

Marketing contacts

You might like to keep a separate list of marketing contacts – people who may be interested in your services or business but have not bought from you yet. Again, keep dates and a note of when you were last in contact.

Email list

Starting an email list is one of the most important things you can do as a small business owner. It enables you to keep in contact with people who have already bought from you and might again. Don’t just use it to sell, but offer interesting news items, networking events and industry news. Keep it simple but interesting and always include an opt-out. Also make sure that you understand and conform to GDPR guidelines.

Tax

Register your business for tax purposes and understand how many times a year you will need to put in your accounts. Finance software may produce your tax return for you, but if you are using a spreadsheet, you will need to put in your own return. When things start to take off, it may be wise to engage the services of an accountant to help make sure that your tax affairs are in order.

Editorial Calendar

An editorial calendar helps you put together a list of subjects for your blog or for other companies. It’s good to keep a list of ideas for blog posts. You can keep website urls for reference and date when the blog post was published. It means that you should always have a steady stream of ideas for what to write next. It is also worth keeping a list of content that you publish and the urls so that you can promote them easily.

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Freelance Interview with Sarah Arrow of Sark e-Media

Sark e-Media Logo
Sark e-Media Logo

Sarah Arrow of Sark -Media has agreed to be my next interviewee. I hope you enjoy her answers as much as I did.

Name: Sarah Arrow

Writer Alias (if you are willing to let us know)

I have several, including Sarah Stanton, Danielle Stanton, Danielle Field and few others that I’d rather not mention.

How long have you been a writer?

Erm, I’m not sure. I’m not sure that I even like writing at times! However I just can’t seem to leave it alone long enough to allow something else to take over! Rough idea of where you live: I live in Essex approximately 12 miles from London. Which is close enough to love the City, but far enough away to breathe. My house is on a golf course and in the summer I write in the garden, watching the golfers play. The 8th hole is at the bottom of my garden, so the last 10 feet of it is a no-go zone when they play. Sometimes I sneak to the fence and throw a ball back onto the green when they’re not looking.

Are your clients local, global or a mix?

My clients are a mix of global and local. The power of the internet means we can do business anywhere that speaks English.

1. What is the first piece of writing that you remember doing?

My first piece (that I can recall) was an article on Henry VIII. I grew up in East London which is rich in history from the Tudor period. Roads are named after his first two wives and many of the landmarks are related. I found it compelling, yet gruesome to be a Queen in those times and I was thankful to be born now. I still have a fondness for Katherine of Aragon, and I often wonder how England would have looked if she’d have had a son. Did you know she was Regent of the country for a while and she martialled an army to repel Scottish forces? She won.

2. What made you realise that you wanted to write for a living?

It crept up on me! One day I was on maternity leave and playing with the children, the next day I was a blogger! I write prolifically as I’ve found when you do something more you get better at it.

3. How did you get your first client?

My first client came from a blog post and that fascinated me, I wanted to pick apart why that post worked, why the person contacted me to work with them… The rest they say is history.

4. What do you wish that you had written?

Where do I start! Harry Potter (for the money), I wished that I’d written that. I love how children worldwide started to read again with Harry Potter, proving that they don’t need dumbed down writing, but books that make them feel, and understand those feelings. I’d also loved to have written Philippa Gregory’s books, she writes very readable historical fiction. There are so many wonderful women writers, and I’m going to read Wolf Hall by Hilary Mantel next and by the end of it I’m sure I’ll wish that I’d written that as well! If it was a non-fiction book, then Steven Pressfield’s The War of Art. It’s the book I read the most, I have it on audio and I pick it up at least once a day. I have a handbag edition, a car edition and an under-the-bed edition (for when I lack motivation). To write this book, I’d have had to live a full life and then share my wisdom, and that’s part of the reason I love it so much.

5. What is the one tip that you would give aspiring writers?

To keep writing. The words are no good if they’re in your head. So write them down, type them.. Just get them out of your head and onto the page. Don’t be scared to experiment, don’t think you can’t self-publish as that’s not real writing (look at E.L James she did it and now lives in the centre of London in a fab home), you can do anything you want to do, but if you keep the words locked up… No one will ever know your brilliance.

6. What is your current project?

Aside from my 30 day blogging challenge, I’m writing an alternate history book about a famous English battle. I’ve mapped the book out, the characters and the basic plot and I’ll soon be ready to start filling the pages!

Sarah from Sark e-Media
Sarah from Sark e-Media

 

 

 

 

 

 

 

 

 

 

You can find Sarah at her blog, Sark e-Media where she is currently running a 30 day blogging challenge.

Thank you, Sarah for agreeing to be on my blog. There will be more author/freelance interviews soon so keep checking this page for more details.

Subscribe to the newsletter for up-to-date information on this blog.

If you would like to take part as an author/freelance interviewee then email me at sarahthecreativewriter[at]gmail.com

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Using Apostrophes – its and it’s Part 3

Photo on Flickr by mag3737

In the first post on Apostrophes, we looked at using them with plurals and singular nouns to show possession. The second post looked at using apostrophes with contractions. This post will examine a simple little word, yet the apostrophe is often used wrongly in it.

Its or it’s?

Do you know which is which?

In this case, the answer is simple – disregard the possession rule. So if you have a sentence:

The dog lolled out its tongue.

This is correct. You do not need to put an apostrophe in because you do not need the apostrophe to show possession of ‘it’.

However:

I love going to Spain. It’s a great place to have a holiday – lots of swimming pools and sunshine.

In the case of this sentence, ‘it’s’ is actually a shortened form of ‘it is’ – a contraction. So you will need the apostrophe.

In short when deciding whether to use ‘its’ or ‘it’s’, you need to know whether the word is showing possession or if it is a contraction. Only use the apostrophe if a letter is missing.

Try these out just for good measure. Is the apostrophe right or wrong?

The horse was lame in one of its hind hooves.

It’s OK you don’t need to explain it to me.

The house was old and ramshackle: it’s whole outward appearance was one of neglect.

Its dangerous to go water-skiing when the red flags are out.

Did you get it right?

The horse was lame in one of its hind hooves. – CORRECT

It’s OK you don’t need to explain it to me. – CORRECT

The house was old and ramshackle: it’s whole outward appearance was one of neglect.  WRONG – NO MISSING LETTER.

Its dangerous to go water-skiing when the red flags are out.  WRONG – ‘ITS’ IN THIS CASE IS SHORT FOR ‘IT IS’ SO IT SHOULD BE ‘IT’S’

Using apostrophes can be easy once you know how. This concludes this series of posts on apostrophes.

Photo Credit: Photo on Flickr by mag3737

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A Quick Style Guide

When you are producing your piece of writing for a client, it is best to be consistent with grammar and spellings, particularly when using headings. Here are some of the most common things to look out for.

Headings

The beginnings of words in a heading should be capitalised unless they are small words such as ‘and’, ‘is’ or ‘of’. It is sometimes helpful to bold the heading to make it stand out from the rest of the text. Make sure that if you decide to do this, that all the headings are capitalised and in bold.

The Main Body of the Text

Start with your opening paragraph which sums up what the article will be about. Keep it short and succinct. It does not need a sub-heading over it – in fact your first sub-heading should be at least one paragraph in.

If you are writing for the web, then keep paragraphs short and to the point. There should be two to three paragraphs underneath each heading and of course they should be relevant!

Consistency, Checking and Counting Words

Photo by Martin Hagberg and used under Creative Commons licence

 

When you are writing your first draft, then just get the ideas down and let them flow. Write until you have finished, Then go back over it and read through. Check for spelling errors (be aware of the differences between American and UK spelling and use one consistently throughout). Also keep an eye out for grammatical problems and check out the word count.

Clients are usually very definite about the amount of words used in a piece of writing, but it is important to write in a focused way on the topic. Beware of fluff or filler. Take out any words that are unnecessary, read your work aloud to check for flow and ensure that your sentences are short and to the point rather than long and wordy. This makes them much easier to read.

End your writing with a strong point or call to action. Revise it again and again until you are happy with it.

Finally when you think your work is done, put it away for at least 24 hours before getting it out and reading it again. The distance is important: it allows you to view your work with fresh eyes and improve it.

Consistency and care is the key to producing strong work which you can be proud of and which is more likely to please your client and bring in more work commissions for you.

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You Got a Writing Job – Now What?

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The answer came back to your carefully crafted email, letter, query etc and it was positive. You have got a writing job!

Now what?

The natural reaction may to be panic! You’ve achieved the first step on the rung of a very long and high ladder, but now you have to fulfill your promise and do the work.

You are welcome to run round in circles, punching the air or any other kind of victory dance that you may wish to do. When the first excitement has died down, turn your focus onto what it is that you will need to do.

The first thing to do is to make contact with your new client. The contact may be through phone, Skype or email. It is fine to make the first contact – they chose you for the job which means that they must want you to do it.

Try and think of any questions you may have. This first contact is important. You need to know what your client is expecting you to deliver. You need to clarify deadlines. You need to clearly understand what the job will entail. Approach any phone call with a notepad and pen to hand.

Once you have spoken to your client and understood the work, then plan out what you are going to do and when. You may have to do a small sample and send it back to your client to check that he is happy with what you are doing.

Once you get your client’s OK, then you can begin. Do your best work and try to impress them to keep any ratings high and enable you to receive recommendations from them.

You may have to send regular status reports if you got the job through a bidding site, but this is generally just giving the client an idea of where you are up to with the job so that they can be satisfied that you are getting on with your work.

Once you have finished your writing work, give it a final proof-read and polish before sending it in. Make sure that you are finished well before the deadline to allow yourself time to check it thoroughly.

Once you’ve sent your work in, be prepared that there may be small changes that the client wants to make. This is where you may have to be a little assertive.

Some writers will allow small changes or one rewrite, but if a client is getting too fussy then it may be best to negotiate an extra rate. This involves talking to your client and keeping them updated on your progress.

It’s time to invoice your client. Work through a jobs board will have a set up where invoices are generated automatically. If you use a system like Escrow, then the funds have already been made available and the system will release the funds to you once both parties are satisfied with the work.

It is a good idea to set up a Paypal account as this is easiest to administer when dealing with clients through other countries. Many of the jobs boards deal in US dollars when paying contractors.

Finally remember to keep track of your jobs and earnings using a spread sheet for tax purposes.

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Applying for a Writing Job

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You’ve checked out the jobs boards, you’ve trolled the best sites and you’ve found a job that you are reasonably confident that you could do. Now what?

Now get up the confidence to apply for it! No job ever applies for itself and if you don’t try then you will never know if you could have got it. Here are a few pointers when applying for a writing job.

Send Your Best Writing


This sounds obvious, but its amazing how many writers don’t think of it: if you are applying for a writing job, then you need to write at your best. This is not a time for spelling mistakes or glaring grammar errors!

If you are applying to a job advert, then read it carefully. Some employers put instructions in the ad to ensure that applicants have read it thoroughly. Follow the instructions: if they ask for a CV then write a CV. If they ask you to call, then call; email then email. If they ask you to put “buckaroo” in bold in the middle of your CV, then do it! (They were probably testing you to see if you read the application thoroughly or not!)

Email as though You Were Writing a Letter

If you are applying through a jobs board, then the first contact is likely to be an email. Although these are usually informal, it will do you no harm to approach this as though it were a formal letter. Begin with ‘Dear’ and the client’s name and end with the appropriate ‘Yours Sincerely’ or ‘Yours Faithfully’. It sets you out as a business-like person. It creates a good impression and sets you out from the rest.

Explain why you are suited to the job and why you should be considered for the role. Keep it brief and relevant – no major life stories here. At the end of the letter, say that you look forward to hearing from them and sign off.

Include Contact Details

Make sure that you include full contact details so that any prospective employer can get in touch with you quickly.

Leave your email for a while before sending it (some people recommend 24 hours – but give it as long as you have got). Read it through again and correct any errors. Reading out loud will help.

Attach your CV if required. Send the email. Jobs boards usually have a closing date, so you could have a week or more to run before notifications are sent out. Keep an eye on the site to see if the job closes early.

If you have written on speck, then you may get a reply quite quickly. It may be “no thanks, I’ll keep you on record”, in which case keep applying to other people.

If you got the job, congratulations.

If there is no answer, don’t wait on it forever – get on with the next application. As previously stated: the more applications you send in, the more likely it is that you will get a ‘yes’.

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Finding a Writing Job Part 1

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I’m from the UK. I live in a town in the Midlands. I have started to write for a living. I have been researching about freelance writing on the web for a number of months now. Then I decided that it was time I did something about it.

What Did I Find Out?

I found a lot of great websites out there. Many are helpful. Some just want to sell you something. In there, however there are some gems that will help you learn to take on freelance writing as a job.

Where can I find jobs?

There is the traditional way of writing a letter to an Editor of a publication which is known as a ‘query letter’. You are selling yourself through words – something you need to learn to do when you want to make a living that way.

The law of averages says that if you send out enough of them, then you must get a job eventually. You will also get a lot of rejection letters too. It helps you to develop a thick skin but does not necessarily pay the bills.

Content Mills

You can apply to become a member of a content mill. The name says it all: writers churn out a high volume of articles of mixed quality which are then put up on the web usually alongside lucrative targeted advertising which makes the company that owns them money.

Most offer writers some of the advertising proceeds, some will pay writers a nominal sum, still others pay a little more. The process is not perfect and you are not adequately compensated for your time. They could be considered a way to learn your craft.

Jobs Boards

There are websites out there that offer jobs and a way to apply for them on email. They offer free memberships which are restricted as to the number of  jobs you can apply for, or paid memberships which offer better access to jobs. Taking a free membership is a great way to see what is out there.

Apply Yourself

If you have a strong sense of what you are good at: if you can write well and are confident in what you can do, then ask around companies by you and see what jobs you might be able to do for them. This is the best way to find a job that will pay the bills, but it can also be the most scary.

Resources

If you want to put a query to a magazine, then find out the person you need to write to. You can do this online. You might also like to check if the magazine has any guidelines that need to be adhered to before submitting.

Bear in mind that magazines usually work at least six months ahead, so seasonal material will need to be submitted well in advance of the actual holiday.

Content Mills are places like Demand Studios, Associated Content, Suite101 among others. You need to check up on them, read through what they require before deciding to submit to them.

Jobs Boards include www.Elance.com and www.guru.com

They will give you an idea of the kinds of jobs out there, but don’t bid for peanuts just to land a job. That is not the way to get a career going.

I will cover these subjects in more detail over time.

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Writing Goals for 2010

I am a writer. I have known that as long as I can remember. I wrote sketches and songs while at school. I wrote stories in English classes that went on for pages and pages. It’s not work to me because I love writing.

I also love reading. I love to read a wide variety of books, including non-fiction, biographies, romance, adventure and not too gory murder mysteries. Reading opens new worlds to my imagination and I often think, ‘how could I possibly do that?’

Here’s something that may never have occurred to you before: these authors once thought that too! They did not just sit down one day and think, ‘I’m going to write a book and its going to be a best seller!’ They started with the conviction that this post started with: I am a writer.

When that conviction got too big to contain any more, they began to write, and write and write some more. As they wrote, they began to gain confidence in their writing, perhaps allowing a close friend to look at it. They took the suggestions on board and wrote a second draft. Then perhaps a third draft or even more. When they were finally happy with their work then they began to submit the manuscript to agents, or publishers. This process can take a long time. There can be many rejections before acceptance. Finally, however they were accepted and more revisions were undertaken before the finished novel hits the shelves.

How do you start this process? Where do you begin? You start to write. You start to plan and you start to dream.

Setting goals can help you on your way to achieving your dreams. It’s not January any more, but you can still set a goal to be achieved in a year’s time. Where do you want to be in a year? Do you want an article published? Do you want to making money from writing? Do you want to  join a creative writing course for the support and help you get there? You decide.

Then think of two or three steps you need to take to get there. You could subscribe to a writing magazine, either online or from the news stands. You might look for a writing course and possibly a friend to go with. You could decide to put some time aside for yourself to investigate the possibilities, reading websites and blogs to find out what you want to do.

Once you have decided what your goal is and how you want to achieve it, then make time to write.

Find a notebook or open a Word document then write. Write regularly. Keep notebooks by your bed to jot down ideas. Look for opportunities to write. Write some more.

Never let go of the thought: I am a writer.

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